Terms and Conditions

By making a binding booking for a Solutions2Share GmbH event, I accept the General Terms and Conditions of Solutions2Share GmbH, Albrecht-Dürer-Str. 47a, 90587 Veitsbronn (hereinafter: Organizer). The booking is binding for sponsors/partners and/or conference participants (hereinafter jointly: customers). These terms and conditions apply to the booking of the event of the organizer and are subject to other agreements.

1. Sponsors and Partner
1.1 BOOKING, PAYMENT AND DEFAULT OF PAYMENT

1.1.1 In case of participation of a sponsor/partner, the contract/booking between the organizer and the sponsor/partner starts with the signing of the Sponsorship/Partnership Commitment form by both contracting parties. The Sponsorship/Partnership Commitment form, to which these terms and conditions are attached, regulates the respective services and consideration.

1.1.2 The amount agreed in each case in the sponsoring/partnership agreement is due for payment within 30 days of invoicing the sponsor/partner, unless otherwise agreed in writing. The sponsor/partner may not participate in the event if full payment has not been received by the organizer. In the event of late payment, the organizer reserves the right vis-à-vis the sponsor/partner to prohibit access to the event, to terminate the contract and/or to release the contractual elements and/or the exhibition space to other sponsors/partners.

1.1.3 Only registered attendees of the Sponsor/Partner will receive their personal conference badge (entitling them to admission to the event) upon check-in at the venue. A prerequisite for the issuance of the conference badge (with access to the event) is that the conference fee has been received in the organizer’s account by the start of the conference.

1.2 LIABILITY AND CANCELLATION

1.2.1 Cancellation by the sponsor/partner must be made in writing and should be addressed to: Solutions2Share GmbH, Albrecht-Dürer-Str. 47a, 90587 Veitsbronn, info@m365-circle.de or any other email address provided by the organizer for communication purposes.

1.2.2 The sponsor/partner has the right to terminate the contract free of charge within a period of five days after signing the Sponsorship/Partnership Commitment form by both contracting parties.

1.2.3 Contract cancellation fees

The sponsor/partner has the right to cancel the contract in writing no later than four months (120 days) before the start of the event. In the event of contract cancellation by the sponsor/partner, the following cancellation fees shall be due:

50 % of the contractually agreed fee in the event of cancellation up to 180 days before the start of the event;

75 % of the contractually agreed fee in the event of cancellation up to 120 days before the event.

In case of cancellation by the sponsor/partner after the above-mentioned period of four months (120 days), 100% of the contractually agreed fee will be charged to the sponsor/partner by the organizer.

In the event that the canceling Sponsor/Partner provides a new Sponsor/Partner to replace the cancelled contract, and in the event that a letter of commitment for the same or a higher amount is signed by the Organizer and the replacing Sponsor/Partner, a cancellation fee equal to 20% of the contracted fee will be charged. In addition, the organizer is entitled to charge for all services and costs that were provided or incurred on the basis of the cancelled contract. Organizations or persons to whom the organizer has already offered sponsorship prior to the cancellation of the contract cannot act as replacement sponsor/partner.

Further claims are excluded. The same applies to all other services provided by the organizer.

1.2.4 Cancellation of the event

1.2.4.1 Cancellation of the event for organizational reasons

The organizer reserves the right to unilaterally revoke the booking and cancel the event for organizational reasons (except force majeure). In this case, the Sponsor/Partner may transfer the amount of its booking to a future event (in relation to an event of the Organizer) or request a refund of the cancelled contract. In the latter case, the organizer shall be entitled to charge for all services and costs already provided or incurred on the basis of the cancelled contract.

1.2.4.2 Cancellation of the event due to force majeure

If the event is cancelled due to force majeure, the Sponsor/Partner may transfer the amount of its booking to a future event (in relation to an event of the Organizer). In such a case of force majeure, any other claim for refund is excluded.

Further claims are excluded. This also applies to all other services provided by the organizer.

1.2.5 Postponement of the event

The organizer reserves the right to postpone the event for organizational reasons or due to force majeure. In such a case, all sponsors/partnerships will be transferred to the replacement event. Alternatively, sponsors/partners can transfer the amount of their booking to another future event of the organizer or cancel their booking within 14 days after the announcement of the postponement by the organizer. In the latter case, a cancellation fee of 50% of the contracted amount will be due.

After the expiration of 14 days from the announcement of the postponement by the organizer, the cancellation fees mentioned in section 1.2.3 are due.

Further claims are excluded. The same applies to all other services provided by the Organizer.

1.2.6 The organizer reserves the right to change the content or time of the event or to replace individual speakers with comparable alternatives. There shall be no legal claim against the organizer for changes with regard to the content or the selection of speakers.

1.2.7 The organizer shall not be liable for damages due to technical disruptions that may be caused by force majeure, in particular power fluctuations or power failures.

1.2.8 The organizer is not liable for the contents presented by the selected speakers.

1.2.9 The organizer is not liable for necessary changes to the event due to force majeure. These include in particular: armed conflicts, civil unrest, terrorist threats, natural disasters, epidemics, political constraints, significant disruption of traffic.

1.3 MARKETING MATERIAL

Marketing material to be included in participants’ bags must be provided to the Sponsor/Partner at the address and within the time period communicated by the Organizer to the Sponsor/Partner. If the material does not arrive on time or at the address provided, the organizer cannot guarantee that the material will be included in the participants’ bags. The organizer is not liable for any damages caused by late or untimely delivery.

1.4 OFFICIAL COMMUNICATION CHANNEL

All important communications concerning the contract between the Organizer and the Sponsor/Partner will be handled by e-mail. The Organizer will use the email address(es) provided by the Sponsor/Partner for all official information and announcements related to the signed Contract. The Sponsor/Partner is obliged to ensure that e-mails from the Organizer to the e-mail addresses provided can be received and read within seven days. Spam filters and other security settings are to be set accordingly by the sponsor/partner. Claims of the sponsor/partner resulting from unread e-mails shall be disregarded.

2. Conference Participants
2.1 BOOKING, PAYMENT AND DEFAULT OF PAYMENT

The contract/booking between the organizer and the conference participants starts with the completion of the ticket order by the customer.

Customers may book conference tickets only for themselves, colleagues and/or other persons directly related to the Customer’s business. Customers and conferees may not sell their conference ticket(s) to third parties.

The conference ticket fee is due for payment upon receipt of the invoice by the customer. Conference participants are not permitted to attend the event if full payment has not been received by the organizer.

All registered conference participants will receive their personal conference pass (which entitles them to admission to the event) upon check-in at the event venue. A prerequisite for the handing out of the conference badge (entitling access to the event) is that the conference fee has been received in the organizer’s account by the start of the conference.

2.2 WITHDRAWAL, LIABILITY AND CANCELLATION

2.2.1 Any customer who is a consumer is entitled to cancel the offer in accordance with the cancellation and return policy, which is provided separately to the customer during the ordering process on our website.

2.2.2 Cancellation and return conditions for tickets

In case of cancellation of a ticket – unless the cancellation is due to force majeure – the following refund policy applies:

– up to 90 days before the event, 100% of the amount paid will be refunded;

– up to 60 days before the event, 75% of the amount paid will be refunded;

– up to 30 days before the event 50% of the paid amount will be refunded.

After these dates or in case of no-show, the organizer will charge 100% of the ticket price. Allocation of a replacement for the paid ticket is possible at the discretion of the organizer.

In the event of force majeure, tickets may be cancelled in exchange for a ticket voucher in the amount of the ticket price paid for a future event of the organizer. Alternatively, if the ticket is cancelled up to 30 days before the event, 50% of the amount paid will be refunded.

Further claims are excluded. The same applies to all other services provided by the organizer.

2.2.3 Cancellation of the event

2.2.3.1 Cancellation of the event for organizational reasons

The organizer reserves the right to unilaterally cancel the booking and to cancel the event for organizational reasons. In such a case, the amount paid for the conference tickets will be refunded.

Further claims are excluded. This also applies to all other services provided by the organizer.

2.2.3.2 Cancellation of the event due to force majeure

If the event is canceled due to force majeure, all purchased tickets will be canceled in exchange for a ticket voucher in the amount of the paid ticket price for a future event of the organizer. Further claims are excluded. The same applies to all other services provided by the organizer.

2.2.4 Postponement of the event

2.2.4.1 Postponement of the event for organizational reasons

The organizer reserves the right to postpone the event for organizational reasons. In such a case, except for force majeure, all purchased tickets shall be valid for the replacement event.

In case of postponement for organizational reasons, the ticket purchaser is entitled to withdraw from the ticket purchase within 14 days from the announcement of the postponement by the organizer and receive a refund of 100% of the paid amount.

After 14 days from the announcement of the postponement by the organizer, the cancellation and refund conditions according to section 2.2.2 apply.

Further claims are excluded. This also applies to all other services provided by the Organizer.

2.2.4.2 Postponement of the event due to force majeure

If the event is postponed due to force majeure, all tickets purchased shall be valid for the replacement event.

In the event of a postponement due to force majeure, the Ticket Purchaser shall be entitled to cancel his tickets within 14 days from the announcement of the postponement by the Organizer in exchange for a ticket voucher in the amount of the paid ticket price for a future event of the Organizer.

After 14 days from the announcement of the postponement by the organizer, the cancellation and refund conditions for tickets according to section 2.2.2 shall apply.

Further claims are excluded. The same applies to all other services provided by the Organizer.

2.2.5 The organizer reserves the right to change the content or time of the event or to replace individual speakers with comparable alternatives. There shall be no legal claim against the organizer for changes to the content or the selection of speakers.

2.2.6 The organizer shall not be liable for damages due to technical disruptions that may occur as a result of force majeure, in particular power fluctuations or power outages.

2.2.7 The organizer is not liable for the contents presented by the selected speakers.

2.2.8 The organizer is not liable for necessary changes to the event due to force majeure. This includes in particular: armed conflicts, civil unrest, terrorist threats, natural disasters, epidemics, political constraints, significant disruption of traffic.

2.3 OFFICIAL COMMUNICATIONS

All important communications regarding the purchased conference tickets will be made by e-mail. The organizer will use the email address(es) provided when tickets were ordered and/or assigned. Ticket purchasers and conference attendees who have been assigned a conference ticket are required to ensure that emails sent by the organizer to the email address(es) provided are read within seven days. Spam filters and other security settings are to be set accordingly by the ticket purchaser. Claims resulting from unread e-mails will not be considered.

3. Data Protection, Copyright and Prohibition of Disclosure

The personal data of our customers will be stored and processed in compliance with §§ 23-25 BDSG. Delegates who do not agree with this should immediately contact the organizer in writing.

By signing the registration form, the delegate agrees that photo, video and audio recordings may be made for promotional purposes at the event. The photo, video and audio material is the sole property of the organizer.

The participant agrees that his/her personal data will be stored in the organizer’s database. These data will be used exclusively within the framework of the contractually agreed services with the organizer.

The organizer reserves all copyrights and other intellectual property rights to the event name, event magazine, event program and all other event documents.

For further information on data protection, please refer to the privacy policy.

4. Data Protection

Participant data will be evaluated and used exclusively for event-specific purposes. The data will be used exclusively for the purposes of billing, statistics, sales, marketing and research for new topics. The data will not be used for any other purpose and will not be passed on to unauthorized third parties.

By registering for the event, the participant agrees to receive information by fax, mail, telephone and/or e-mail for marketing purposes of the organizer. This consent can be contradicted in writing.

The organizer collects, stores and processes information in order to better understand its customers and to continuously improve its services. By using the services of the organizer, each customer agrees to the collection and use of “personal data” as described in this privacy policy.

Each customer may at any time, free of charge, without giving reasons, in whole or in part, in writing or text form to Solutions2Share GmbH, Albrecht-Dürer-Str. 47a, 90587 Veitsbronn, info@m365-circle.de

object to the collection and use of their “personal data”;
revoke consent to the collection and use of their “personal data”;
request information on how their “personal data” has been collected or used by the organizer;
correct or supplement the “personal data” stored by the organizer;
request the closure of records and the deletion of “personal data” stored by the Organizer;
All data collected by the Organizer is stored solely to support the transmission of product information and/or the submission of service offers.

The Organizer assures that your personal data will be treated confidentially in accordance with the provisions of data protection law. The organizer assures that he will not pass on personal data to unauthorized third parties, unless we are legally obliged to do so or explicit consent has been given in advance.

For further information on data protection, please refer to the Privacy Policy.

5. Code of Conduct

The goal of the organizer’s events is to bring the community together to empower engineering and business employees to achieve more in the area of collaboration. The Organizer strives to create a respectful, friendly and inclusive experience for all attendees.

Therefore, the organizer will not tolerate harassing or disrespectful behavior, messages, pictures, or interactions from event participants, in any form, in any aspect of the program, including business and social activities, regardless of the venue.

The Event Organizer will not tolerate conduct that is derogatory to any gender, race, sexual orientation or disability, or conduct that violates any anti-harassment or anti-discrimination standards or laws of the European Union or the Federal Republic of Germany, or any standards of business conduct. In short, the entire experience at the venue must meet cultural standards that promote tolerance, respectful behavior and – cooperation!

The organizer does not tolerate politics and personal issues being brought into its events.

The organizer encourages everyone to help create a welcoming and safe environment. Please report any concerns, nuisance behavior, or suspicious or disruptive activity to venue staff, the event host or owner, or the nearest security or event staff.

The Event Host reserves the right to refuse entry to or remove any person from its event at any time in its sole discretion.

6. Final Provisions

Contracts between the organizer and the customer shall be governed by the laws of the Federal Republic of Germany, excluding the United Nations Convention on Contracts for the International Sale of Goods. The statutory provisions on the restriction of the choice of law and on the applicability of mandatory provisions, in particular of the state in which the customer has his habitual residence as a consumer, shall remain unaffected.

If the customer is a merchant, a legal entity under public law or a special fund under public law, the place of jurisdiction for all disputes arising from contractual relationships between the organizer and the customer shall be the organizer’s place of business.

The contract shall remain binding in its remaining parts even if individual points are legally invalid. Instead of the ineffective points, the legal regulations, if any, shall apply. Insofar as this would represent an unreasonable hardship for one of the contracting parties, the contract as a whole shall become invalid.